Four Creative Ways Arts & Culture Non-profits are Modernising Finance

Arts, culture, and humanities non-profit organisations play an important role in our communities. Whether your organisation is a museum, art school, historical society, performing arts centre, media & communications organisation, or other culture-focused non-profit, you face unique issues from managing ticket sales and donations to safeguarding assets and endowment portfolios. To meet these accounting, tracking, and reporting needs, you need specialised functionality in your financial systems to help you accomplish your mission.

However, you can’t fuel your growth and need for accountability and transparency by simply automating the minimum. That’s why more arts and culture non-profits are replacing inflexible, inefficient, and outdated software with a new breed of modern cloud solutions. These organisations are modernising their financial operations using four creative strategies to address the serious barriers to success they are facing.

In a recent survey conducted by Sage Intacct, finance leaders within non-profits shared their top five obstacles:

1. Lack of process automation and organisational efficiency
2. Inefficiencies and delays due to multiple, disparate systems
3. Manual, time-consuming reporting
4. Lack of real-time visibility into key metrics and performance
5. Inability to measure outcome metrics

Here are four creative ways your non-profit can use Sage Intacct non-profit accounting software to deliver better mission impact:

1. Empower your people to work from anywhere and slash IT costs

Older on-premises accounting systems are often expensive to own and lack the functionality needed for your non-profit to meet its goals. Non-profits pay too much for features they don’t use, and the solution is often inflexible and inefficient. By replacing an outdated system with cloud accounting software, organisations only pay for what they use. Plus, some solutions are designed to meet the unique needs of arts and culture non-profits while remaining easy to use. Affordability improves since there is no IT infrastructure to maintain.

For 25 years, WMHT Public Media, a multichannel and public communications non-profit organisation, used an on-premises accounting system. However, over the years, WMHT experienced increased fund and project accounting complexity and realised it was time to bring their system into the 21st century.

“Our old system was incredibly clunky. Getting reports out and trying to
extract any kind of insight was painful. It seemed like we were always behind,
and it was difficult to work from home…because we’d have to bring
binders full of paper backup with us.”

Julie Raskin | Vice President of Finance and Accounting | WMHT Public Media

WMHT replaced their outdated system with Sage Intacct. Now, WMHT’s leaders have valuable real-time performance snapshots at their fingertips, making their team more effective and efficient.

Being able to work from home (or anywhere) is an important benefit of cloud accounting software. With solutions like Sage Intacct, arts and culture non-profit finance teams can shift seamlessly from working at the office to working at home or any other location—while maintaining peace of mind their data is safe and secure in the cloud.

2. Deliver insight that inspires and emboldens

Arts and culture non-profits need real-time visibility into every aspect of their finances, whether that’s seeing what funds were used for each program, analysing by location, or viewing expenses tied to each volunteer or employee. Using modern cloud financial solutions like Sage Intacct, arts and culture organisations gain immediate visibility into financial data with easy-to-use, real-time financial and operational reporting and dashboards.

Role-based dashboards and analytics make it easy to keep a pulse on the health of the entire organisation as well as individual programs—plus accurately budget for the months ahead. This support allows non-profit finance teams to become more strategic and forward-looking. The access to real-time information provided by Sage Intacct enabled WHMT Public Media to increase grant funding.

“With our old software, we actually lost 10% of potential funds on one
grant alone because we could not react fast enough to give our funder a
revised budget before their deadline. A few of our production projects
even overspent on their budget by 15% due to a lack of timely information.
Thanks to Sage Intacct, I can now get this information whenever I need it,
so I no longer worry about missing out on funds or projects creeping
out of scope without anyone catching it.”

Julie Raskin | Vice President of Finance and Accounting | WMHT Public Media

3. Infuse flexibility and automation into financial processes

Cloud financial management solutions bring flexibility and automation to operational workflow processes. Designed to evolve with your organisation, Sage Intacct’s flexible and configurable architecture can be adapted to support the tracking, electronic approvals, and workflow requirements needed by the organisation to best support the mission and improve operational efficiency.

From ground zero, GRAMMY Museum Mississippi, in the U.S., built and developed by The Cleveland Music Foundation, a non-profit organisation that explores the past, present and future of music, used Sage Intacct to establish every business process it needed, building a modern, audit-ready foundation upon which to scale. As the non-profit quadrupled grant funding and program reach, its finance team was ready to rock and roll thanks to the benefit of automation.

“Sage Intacct was instrumental in helping us implement best practices across
every financial workflow—from purchasing and accounts payable approvals,
to order entry, accounts receivable, banking reconciliations,
report preparation, and our month-end close.”

Chace Holland | Director of Programming and Business Operations | GRAMMY Museum Mississippi

4. Maintain artistic freedom and integrate best-in-class solutions

When you’re busy promoting appreciation and enjoyment of arts and culture, you strive to showcase the best. Likewise, non-profit finance teams should also be free to utilise the best apps and technology. Sage Intacct empowers non-profits to strengthen their organisations with seamless integration to the best third-party business applications.

Sage Intacct partners with more than 200 software solution providers using open API and true cloud integration strategy. This ensures that the finance team delivers plenty of meaningful insights for the management team by harnessing technology to work smarter.

For example, Yerba Buena Centre for the Arts (YBCA) in San Francisco, USA, a non-profit facility that hosts its own cultural programming, uses Sage Intacct to improve efficiency, budget accuracy, and save on personnel costs. YBCA also benefits from the flexibility Sage Intacct provides when integrating with other specialised applications.

“We’ve been able to close the month 60% faster since rolling out
Sage Intacct and connecting it with our other software [Adaptive Insights for budgeting and Nexonia for expense management]. We produce financials and
push information out to our stakeholders a lot quicker, and with more detail,
so they’re not waiting a month to see how we’re performing.”

Chris Safford | Finance Director | Yerba Buena Centre for the Arts

Conclusion

There are many creative ways arts and culture non-profits can use cloud accounting software to modernise finance. From empowering accounting teams with anytime, anywhere access to delivering immediate visibility with role-based dashboards, infusing flexibility and automation into financial processes, and seamlessly integrating with third-party business applications.